ARTICLE I
Name
The name of this club
shall be the TCC Computer User Group (TCC-CUG).
ARTICLE II
Purpose
This group is organized
for the purpose of furthering the education and knowledge of the members;
for providing the means for members to become better acquainted with
each other; for establishing a basis for cooperative knowledge and
utilization of the talents of members; and for the provision of services
to the community in general and to Tarrant County College in
particular.
ARTICLE III
Membership and Fees
Membership in the club
shall be open to anyone who is enrolled in any class at TCC. Dues for membership in the Computer User
Group may be assessed as determined by
the Board of Directors. Conduct of the organization will be in
accord with the policies and procedures established by TCC.
Any student may belong to
the club as long as he/she is enrolled in any TCC class during a
semester and has paid the appropriate fees.
It is recognized that the club
operates on an annual basis. Therefore,eligibility requirements
are defined as the six month periods January 1 through June 30 and July 1
through December 31. Enrollment in a
class (es) for the spring
semester satisfies the January/June requirement; and for the fall semester the
July/December requirement. Membership is renewed automatically by
the registration in a class or classes for the subsequent semester and
the payment of dues assessed by the club. <>Failure to pay dues or
conduct deemed unacceptable to the Board of Directors would be cause
for expulsion from the club. However,
any expulsion action will be
official only when ratified by a vote of the majority of members
present at a general meeting.
It is specifically noted
that enrollment in a Senior Education Experience semester serves
to qualify the student for that appropriate semester.
ARTICLE IV
Officers and Duties
The term of officers and
directors will be for one year beginning at the conclusion of the December
meeting each year. Officials may be
elected to successive terms;
however, no officer may hold the same office more than three (3) successive
terms.
Section 1. The President shall be the Chief Executive
Officer of the group. In addition to presiding at all meetings,
this officer will:
1)serve as an ex-officio
member of all committees except nominations;
2)be the official
representative of the organization in matters concerningTCC and/or other
interests;
3) appoint committees as required and deemed necessary.
In the event the President
is absent; the First Vice President shall assume the
responsibilities of President.
Section 2. The First Vice President shall be Program
Chairman and shall be responsible for
the presentation of appropriate programs of interest to the Club.
Section 3. The Second Vice President shall be the
Chairman ofArrangements and shall
have the responsibility for assuring that appropriate and timely
reservations are made for class and meeting room requirements.
Section 4. The Third Vice
President shall be Chairman of Membership and Attendance. Responsibilities for attendance and for the
acquisition of new members are duties of
this office.
Section 5. The Fourth Vice President shall be Chairman
of Special Activities. The responsibilities for planning and
organizing activities include field trips,
luncheons, special presentations, and other events that would be of special
interest to computer users; also the organizing and planning of the Annual
Dinner meeting and program for members and spouses and/or guests.
Section 6. The Secretary shall have charge of keeping
attendance records for meetings,
assuring the sign-in sheets and nametags are on hand. He/She will have charge of all papers and
other records: make such reports and perform
such duties incidental to that office.
This officer will also be
responsible for the organization of a Publicity Committee.
Section 7. The Recording Secretary shall keep the
minutes of the Board's meetings and
conduct all correspondence necessary for the Board.
Section 8. The Treasurer shall receive and dispense
funds accruing to and due from the official
business of the club. An official bank account shall be
maintained in accordance with the policies of TCC. Persons designated to
authorize expenditures from this official bank account will be named and
approved by the Board of Directors. Two signatures will be
required for each check.
Section 9. The officers listed in Section 1 through 8
shall be elected as provided in Article IV;
and are subject to the term limitations provided in this article.
Positions of Programs Chairman VP, Photographer, Newsletter Managing
Editor, Associate Editor, Meeting Reporter,Newsletter Distribution
Editor, Librarian, Webmaster, chair persons of SIGS, and Technology Editor, are
considered professional and/or technical and are not subject to term
limitations. Board Members at Large are
subject to the limit of three successive
terms in the same position.
Section 10. The Photographer shall be responsible for
providing such photographs as are
appropriate.
Section 11. The Newsletter Managing Editor is responsible
for all aspects pertaining to the
publication of a monthly publication known as Datasheet II.
Section 12. The Associate
Editor reports to and assists the Managing Editor as directed and
appropriate.
Section 13. The Meeting
Reporter shall be responsible for compiling of a timely report on the
general meetings. This report shall be
prepared and submitted to the
Managing Editor.
Section 14. The Newsletter
Distribution Editor shall be responsible for distributing and mailing
the Datasheet II.
Section 15. The Librarian
shall be responsible for the maintenance of a public domain and
shareware software library for the benefit of the members. This officer will maintain the original
disks, making duplicate copies, which
will be available to the members. Fees
may be charged for this service
as determined by the Board of Directors.
Section 16. The Technology
Editor shall research technical sources, such as the Internet, technical
journals, etc., and provide materials, if available, that may be
requested by the Datasheet II editor or the Disk-of-the-Month
librarian.
SECTION 17. The Webmaster
shall create and maintain a Web page for the User Group; keep technical
liaison with APCUG; and be the Internet Authority for the group.
In the event any of the
above officers is unable to perform the duties
of their office the Board
of Directors will secure a replacement.
ARTICLE V
Board of Directors
The Board of Directors
shall consist of:
1. All elected officers as listed above.
2. Two (2) elected members not holding other
elected positions
3. The Immediate past president.
4. The Chair Persons of the two (2) SIG
groups
The incumbent president
shall be Chairman of the Board of Directors.
ARTICLE VI
Election of Officers and
Board Members
At the September meeting
the President shall appoint a nominating committee consisting of
three (3) members, one of who shall be designated chairman. The nominating committee shall secure a slate
of candidates and report back
to the full group at the November meeting. Between November and
December meetings, members may choose other candidates and obtain
their approval for nomination from the floor; however, no nomination may
be made for any candidate unless prior approval has been obtained
from the candidate. Elections shall be
held at the December meeting
and the new officials shall assume their responsibilities at the
close of the meeting.
ARTICLE VII
Meetings
General meetings shall be
held monthly, usually at 1:00 p.m. on the Third Wednesday of each
month. A special activity will be a
dinner meeting with spouse and/or
guest in July of each year. Board of Directors meetings will
also be held monthly, usually on the first Wednesday of the
month. The general meetings will be
conducted in an informal manner with the
major emphasis on the program and minor emphasis on business. Business will be conducted at the Board of Directors meetings and
taken to the general meeting for approval as necessary. Roberts Rules of Order will be the
determining factor in any question as to procedure
and/or conduct of the Directors meetings.
ARTICLE VIII
Faculty Advisor
The faculty advisor shall
be an ex-officio member of the Board of Directors and of all
committees established by any officer.
He/She shall oversee the
operation of the group and all activities pertaining thereto. He/She shall counsel, advise and instruct to
the advantage of the group and its members.
ARTICLE IX
Amendments
The bylaws may be amended
by a majority vote of the active members present, or represented by
proxy, at any general meeting.
Amendments may not be considered
unless prior notice has been given to the active members. Such notice may be given at the prior meeting
or by notification in writing
mailed at least three weeks prior to the official consideration.